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Program Assistant, S.I TB LON 3

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

The TB-LON 3 Project is a USAID-funded Award that is a revolutionary program working with communities, facilities and relevant State and National structures to improve access to TB case finding, diagnosis, treatment and notification in Lagos, Ogun, Osun, and Oyo States; as well as increase domestic financing for TB and strengthen surveillance and integrated reporting across four Result areas:

  1. Improved access to high-quality, person-centered TB treatment, DR-TB, and TB/HIV services for a cumulative number of at least 106,576 persons for the life of the activity
  2. Strengthened systems and structures for TB detection, treatment and notification with TB service delivery platforms strengthened.
  3. TB disease transmission and progression reduced
  4. TB research and innovations accelerated with improved impact on program implementation.

The TB-LON 3 Project is implemented by a consortium with Institute of Human Virology Nigeria as the Prime Recipient, Society for Family Health as the Sub-Recipient and other Implementing Entities.

Position Program Assistant, S.I TB LON 3
Scheduled work time Monday – Friday (Flexibility, willing to travel and work weekends)
Location IHVN – Lagos Regional Office 
Reports to Director, Strategic Information TB LON 3

Opening Date: 9th May 2023
Closing Date: 22nd May 2023

Job Summary:

S/He will support the implementation of Strategic Information activities in the organization to ensure program targets are met.  Implement and ensure data quality and best practices in data collection, data management, and data reporting at different levels. Ensure the use of standard tools and indicators required in the program. Promote health system strengthening activities at all levels. Collaborate with the Government of Nigeria agencies to conduct monitoring and evaluation activities.

Responsibilities:

  • Ensure completeness, correctness and consistency of data reported from the basic management unit to the next levels.
  • Ensure complete and consistent reporting on all electronic platforms used in TB LON3 and the National Electronic Tuberculosis Information Management Systems (NETIMS).
  • Assist in the maintenance and support of all electronic platforms used in TB LON3 National Electronic Tuberculosis Information Management Systems (NETIMS).
  • Ensure compliance of facilities / LGA Tuberculosis Supervisors to reporting timelines and reporting lines.
  • Ensure the availability and utilization of standardized monitoring and evaluation indicators and tools for consistency in measurement.
  • Monitor data processes from collection, collation, analysis, reporting and use.
  • Participate in site monitoring, supervision and mentoring.
  • Assist in generating regular gap analysis to show Facility, LGA, and State progress towards achieving set targets.
  • Participate in periodic data quality assessments at supported facilities and generate reports.
  • Maintain facility information data and facility list for the state.
  • Perform other duties as assigned by the Director of Strategic Information TB LON 3

Educational/Experience:

  • A University degree in any of the following or related fields: Medicine, Pharmacy, natural and social sciences, statistics and epidemiology. Minimum of 1 year working experience in relevant field.
  • Experience in data collection, processing and use.
  • Experience with Tuberculosis and HIV/AIDS programs or related health service programs.
  • Experience with the USAID Strategic Information system highly desirable.

Knowledge, Skills and Abilities:

  • Knowledge of monitoring and evaluation practices, methods, tools and guidelines.
  • Data management and analysis skills.
  • Strong quantitative and analytical skills, verbal skills and ability to communicate technical information clearly and effectively to both technical and non-technical colleagues.
  • Must have the ability to obtain, analyze, organize and interpret data and present findings in both oral and written form.
  • Report writing and presentation skills.
  • Must be proficient in the use of Microsoft Office package applications.
  • Team player and goal oriented.
  • Have a clear understanding of the health system structure and HIV/AIDS, tuberculosis and malaria environment of the country.
  • Have a supportive attitude towards processes of strengthening local partners and building local capacities for self-management.
  • Be willing to undertake regular field visits and interact with different stakeholders, especially primary stakeholders.
  • A good understanding of the USAID Strategic Information System.

Mode of Application

  • Interested and qualified candidates should send a detailed resume and a one-page cover letter as one MS Word document explaining suitability for the position to Assistant Director, Human Resources through this email address: [email protected]
  • The position applied for MUST be the subject of the email.
  • Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted.

Network for Oncology Research in Sub-Saharan Africa (NORA) Call for Application for Masters, Ph.D. and Postdoctoral Students to conduct Research within the NORA Research Project

About the project

Cancer causes an estimated 533,000 deaths in the Sub-Saharan Africa (SSA) annually. Breast cancer and cervical cancer are the most common in the SSA, making women the more disproportionately affected demographic. The biggest challenges to cancer care in this region are the lack of sufficient data, implementation, monitoring, challenges to comprehensive, interdisciplinary, and multi-level cancer care at all levels of the health system. The widely established benchmark indicators of adequate care are screening uptake, stage at presentation, time to diagnosis, and referral to treatment. Applied research aimed at substantially contributing to decreasing mortality must address key variables along the continuum of care such as, what is the pattern of cancer incidence, cancer stage, cancer survival and how does it change over time? How can the demand for cancer screening in rural and urban communities be increased? How can cancer care be successfully integrated in decentral primary care settings? How can hospital-based cancer registries help trace patient journeys and support standardized treatment referral within a resource constrained setting.

The overall goal of the Network for Oncology Research in Africa (NORA) is to contribute to reducing mortality of Breast Cancer and Cervical Cancer in partner countries (Nigeria, South Africa, Ethiopia and Tanzania) that are part of the NORA consortium. NORA is set to carry out research which establishes evidence-based breast cancer, cervical cancer screening, and treatment pathways applicable in SSA. The research also seeks to generate policy recommendations for effective cancer control strategies. Ultimately, the goal of NORA is to contribute to a significant reduction in breast cancer and cervical cancer mortality in Africa.

In addition, NORA provides the following:

  1. A platform for academics and young scientists with comprehensive methodological and management competencies, enabling them to take on long-term applied research within the framework of national strategies.
  2. An advanced mentoring concept which gives scientists confidence to develop their individual research profiles.
  3. Intensive networking and participation in scientific events geared towards fostering a community of practice, aimed at shaping the African research agenda, and adapting it to population needs.

Requirements for selection:

The project involves capacity building for scientists in the field of cancer research and is therefore offering opportunities for postdoctoral fellows, PhD, and masters students in target research themes along the cancer care continuum to develop their research, leadership skills and future independent research careers.

Students are expected to have:

Post-doctoral position (1)

A PhD, and must be currently enrolled in a Postdoctoral training program in the field of epidemiology, public health, or implementation sciences and conducting research in cancer in Nigeria.

PhD position (2)

A Master’s Degree, and must be currently enrolled in a PhD program in the field of epidemiology, public health, and implementation sciences for themes related to public health in Nigeria.

Masters position (6)

A first degree, and must be currently enrolled in a Master’s Degree program within the field of epidemiology, public health, or implementation sciences for themes related to public health and willing to conduct research in breast or cervical cancer as part of master’s dissertation in Nigeria.

Eligibility Criteria:

  1. Language requirement: Fluency in English (written and spoken)
  2. Interest in cancer research and a commitment to a career path in cancer epidemiology and cancer-related research-training
  3. Enrolled in a Masters, PhD, or Postdoctoral training programme in a recognized training institution prior to application.
  4. Willingness to centre thesis around the NORA research areas of cancer registration, breast and cervical cancer)
  5. Possess relevant skills such as leadership, teamwork, communication and creativity.

Application process:

Eligible candidates are required to submit the following:

  • Updated academic CV with publications relevant to your application.
  • Application letter stating reasons for application and why you are eligible for the role.
  • A Personal statement stating the following:
  1. Description of relevant professional achievements and related experience
  2. Motivation for application
  3. Research interests
  4. Career goals, future growth and career advancement based on this fellowship opportunity.
  • A 3–5-page research concept with background, hypothesis/research question, objectives, methods and reference.
  • Also include a summary not exceeding 350 words with introduction/background, objective, method and expected result.
  • Two academic reference (supporting) letters.

Interested candidates are invited to send their application documents to [email protected]. The application deadline is the 10th of May 2023. Late applications will not be entertained.

About the employment offer:

The project will provide successful candidates with the following:

  1. Stipend as per the project scale for successful Masters, PhD. and Postdoc candidates
  2. Research project and tuition support
  3. Multidisciplinary mentoring across the consortium universities and centers
  4. Possible additional training cost and travel support

Recruitment

Shortlisted candidates will be invited for an interview by the panel of assessors and interviewers.

Finance Officer (Global Fund)

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis, and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

To further uphold our commitment to providing excellent services in the sector, we are recruiting to fill the below-listed position:

Position: Finance Officer (Global Fund)
Location: Abuja
Immediate Supervisor: Senior Finance Officer

Opening Date: 27th April 2023
Closing Date: 11th May 2023

Summary Overview

The Finance Officer (Global Fund) will assist in the Institute-wide management of the Global Fund Operations’ Financial Processes, Reports, Budgeting and Budget controls including preparation of monthly/quarterly management accounts and annual statutory financial statements.

Under the guidance and supervision of the Senior Finance Officer, S/he will work independently to provide direct support to the Global Fund program implementation team and operations on the general management of the Global Funds Grant with particular reference to the finances by; coordinating all aspects of financial management including but not limited to routine financial operations, financial reporting, and budgeting, budget controls, administering of finances to sub-recipients, sites and regions. Reviewing of monthly financial reports from the regional and state offices for Global Funds also falls under his/her scope of duties.

Education and Experience 

  • Possession of a Bachelor’s degree in Accounting or a Higher National Diploma in Accountancy; and a full Professional Accounting qualification of either ACA, ACCA, or CPA is required.
  • Minimum of 5 years of hands-on, comparable professional experience that covers audit, finance & accounting services, and financial management.
  • At least three years prior experience managing program budget and finances according to The Global Fund guidelines.

Knowledge, Skills and Abilities 

  • Must be a self-starter with the ability to work in a team, dynamic, solid and open.
  • Good problem-solver, analytical, creative and innovative. Must be a team builder and adaptable
  • Practical knowledge of financial systems, internal financial controls & procedures
  • Proficiency in the use of computer applications (Microsoft Office etc.)
  • Good working knowledge of Sage 300 ERP;
  • Excellent MS Excel skills
  • Fluency in written and oral communication;
  • Possess managerial and supervisory skills and should be able to multitask.
  • Should also be prepared for occasional traveling outside his/her base at Abuja

Duties and Responsibilities

  • Assist in facilitating the implementation of IHVN’s sub-recipient financial management policy for the Global Fund program; ensure that staff understand and are correctly implementing the policy
  • Assist in providing direct technical support in all aspects of finance, compliance and internal controls for Sub-recipient and sub/sub-recipients
  • Assist in monitoring the Grants expenditures to ensure that program funds are utilized appropriately by the close of the reporting period
  • Daily supervision of Sage 300 (ACCPAC) Data capture and processes, ensuring validation of transactions and other activities on the system;
  • Review of monthly financial reports from the regional and state offices for Global Funds grants; and ensuring timely disbursements to sites, regional offices, and Sub-Recipients;
  • Review quarterly financial reports from the implementing Sub-Recipients under the Global Fund grant and ensure timely resolution/closure of all identified gaps in the SRs financial reports.
  • Assist in providing financial inputs for budget development, Management policies, travel, and other areas of administration
  • Assist in the Preparation of monthly Grant Budget/Actual reports with variance analysis and Budget burn rates for review by the Senior Finance Manager and final approval by the Finance & Admin. Director
  • Prepare the annual Global Fund Special Purpose Grant Financial Statements (SPGFS) for review by GF External auditors
  • Prepare the Institute’s annual year-end reports to be used during the annual statutory year-end audit
  • Provide support in liaising with all Global fund external reviewers from time to time
  • Provide support in supervising programmes budgets follow-up, including grant budgets using relevant reports to identify relevant / expected implementation discrepancies
  • Maintenance of the general ledger of the accounting software – SAGE 300 (ACCPAC), ensuring monthly reconciliation of all ledgers and sub-ledgers
  • Coordinating and ensuring preparation and review of all bank reconciliation statements for all across Regional and State Offices, including Head office;
  • Provide support in coordinating and supervising the financial activities of sub-recipients of The Global Fund grants
  • Any other duties as may be assigned by the supervisor and Director of Finance & Admin.

Mode of Application

  • Application letter and detailed curriculum vitae in Microsoft Word format should be forwarded to the Assistant Director, Human Resources, through this email address: [email protected] 
  • All Applications must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted. IHVN is an equal-opportunity employer.

Program Officer, TB

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis, and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at the national, state, and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building, and research in West Africa and beyond.
As a Principal Recipient of the Global Fund Public-Private Mix grant for TB (PPM), IHVN is leading TB service expansion in the private sector in Nigeria, working with hospitals and community-based entities in 21 States, in addition to providing technical support to the National TB and Leprosy Control Program (NTBLCP) on TB diagnostic infrastructure in Nigeria.
To drive quality and engender global best practices in TB care and treatment in the private sector, IHVN is seeking qualified candidates for the following positions:

Position: Program Officer, TB
Job Family: Technical
Unit: Global Fund NFM 3 TB PPM grant 
Duration of Project: January 2021 – December 2023
Location: Central Office Abuja

Opening Date: 25th April 2023
Closing Date: 8th May 2023

Responsibilities

  • Support the program manager and senior program officer in achieving key deliverables of the grant.
  • Collect, collate, and review routine program reports from SRs and 27 DRTB treatment facilities in 26 states and provides feedback.
  • Quality of care assessment and ensuring that patients in all IHVN-supported facilities receive high-quality comprehensive TB/HIV /AIDS care and treatment in line with WHO and National Guidelines across implementing states.
  • Provision of on-site clinical mentoring and technical assistance to the technical staff of DR-TB sites in the country and ensuring that these facilities operate optimally.
  • Monitor the implementation of TB specimen referrals by SRs and collect monthly reports from the states.
  • Monitor the implementation of Nigeria EQUAL TB activities and render administrative and technical support to participating facilities.
  • Participation in regional/National TB PPM meetings and other initiatives as assigned by the program manager.
  • To work with Sub-partner, government agencies, donor representatives, facility/site staff, focal persons, and IHVN staff to effectively manage programmatic challenges.

Skills and Abilities 

  • Good communication (oral and written) and facilitation skills with proficiency in computer programming – Word processing, spreadsheet, and presentation skills are required.
  • Proficiency in data analysis, and good inter and intrapersonal communication skills.
  • Ability to work under pressure to meet organizational targets/goals.
  • Ability to evaluate data and prepare quality reports often under pressure and in complex situations.
  • Being goal oriented with the ability to plan and organize, make decisions, manage time, and practice critical thinking.
  • English language (high proficiency in verbal and written expression)

Education and Experience

  • A University degree in Medicine. An MPH or additional master’s degree will be an added advantage.
  • A minimum of 3 – 5 years of professional-level experience managing public health and health delivery with emphasis on TBHIV, care and treatment.
  • She/he must have experience working with PEPFAR or GF-funded care and treatment programs. Demonstrated experience in the design, implementation, and management of TB and TB/HIV program and private sector engagement is desirable.
  • Must be familiar with the broad range of TB and TBHIV issues, understanding of the major issues affecting TBHIV with in-depth knowledge of the implementation of TBHIV programs in Nigeria.

Mode of Application

  • Interested and qualified candidates should send a detailed resume and a one-page cover letter as one MS Word document explaining suitability for the position to the Assistant Director, Human Resources through this email address: [email protected]
  • All Applications must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted.

Supply of Diesel (AGO) under ASPIRE grant

BackgroundThe Institute of Human Virology, Nigeria (IHVN) was established in 2004 as a local organization to address the HIV/AIDS crisis in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and that affected by HIV/AIDS but has now expanded its services to other infectious diseases of TB and malaria, including cancers.  IHVN is structured to develop and maintain linkages with local and international organizations in collaborative ways that support the Government of Nigeria’s health sector strategic plans. IHVN key technical and funding partners are the Centers for Disease Control and Prevention (CDC) and the Global Fund to Fight AIDS, Tuberculosis and Malaria.
BID Title:Supply of Diesel (AGO) under ASPIRE grant.
Scope of BidBidders are invited to submit a Bid for the goods and/or services specified above: Schedule of Requirements, in accordance with this bid.
Interpretation of the BidThis RFB is an invitation to treat and shall not be construed as an offer capable of being accepted or as creating any contractual, other legal or restitutionary rights. This RFB is conducted in accordance with the applicable provisions of IHVN Procurement Manual (latest version of which can be accessed at: www.ihvnigeria.org and other relevant Organizational Directives and Administrative Instructions that are referred to in the Procurement Manual.
LanguageThe Bid, as well as all correspondence and documents relating to the Bid shall be written in the English language, unless specified otherwise in the bid advert. Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation of the relevant passages into the English language, in which case, for purposes of interpretation of the Bid, such translation shall govern. The Bidder shall bear all costs of translation to the governing language and all risks of the accuracy of such translation.
Bid EligibilityBidders may be a private, public or government-owned legal entity or any association with legal capacity to enter into a binding Contract with IHVN.   A Bidder, and all parties constituting the bidder, may have the nationality of any country with the exception of the nationalities, if any, listed in United State Government Debarment List. A Bidder shall be deemed to have the nationality of a country if the Bidder is a citizen or is constituted, incorporated, or registered and operates in conformity with the provisions of the laws of that country. A Bidder shall not have a conflict of interest. A bidder shall be considered to have a conflict of interest if: A Bidder has a close business or family relationship with a IHVN personnel who: (i) are directly or indirectly involved in the preparation of the bidding documents or specifications of the contract, and/or the bid evaluation process of such contract; or (ii) would be involved in the implementation or supervision of such contract;A Bidder is associated, or has been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by IHVN to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods, services or works required in the present procurement process;A Bidder has an interest in other bidders, including when they have common ownership and/or management. Bidders shall not submit more than one bid, except for alternative offers, if permitted. This will result in the disqualification of all bids in which the Bidder is involved. This includes situations where a firm is the Bidder in one bid and a sub-contractor on another; however, this does not limit the inclusion of a firm as a sub-contractor in more than one bid. Bidders must disclose any actual or potential conflict of interest in the Bid Submission and they shall be deemed ineligible for this procurement process unless such conflict of interest is resolved in a manner acceptable to IHVN. Failure to disclose any actual or potential conflict of interest may lead to the Bidder being sanctioned. A Bidder shall not be eligible to submit a quotation if and when at the time of quotation submission, the Bidder: Is included in any other Ineligibility List from a IHVN partner and if so listed in United State Government Debarment List.Is currently suspended from doing business with IHVN and removed from its vendor database(s), for reasons other than engaging in proscribed practices as defined in the IHVN Procurement Policy.  
Fraud & Corruption, Gifts and HospitalityIHVN strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of IHVN vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. IHVN’s Anti-Fraud email: [email protected] can be reached at all times to report any foul play at any level. Bidders/vendors shall not offer gifts or hospitality of any kind to IHVN staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches or dinners. In pursuance of this policy, IHVN: Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question.Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing an IHVN contract.
  Clarification of the BidBidders may request clarification in relation to the RFB by submitting a written request to the contact stated in the Bid advert, until the time stated as deadline on the RFB. Explanations or interpretations provided by personnel other than the named contact person will not be considered binding or official.
Bid CurrencyThe bid shall be made in Naira. If applicable, for comparison and evaluation purposes, IHVN will convert the quotations into USD at the official IHVN rate of exchange in force at the time of the deadline for Bid Submission. IHVN reserves the right not to reject any bid submitted in a currency other than the mandatory bidding currency. IHVN may accept bid submitted in another currency than stated above if the Bidder confirms during clarification of quotations in writing that it will accept a Contract issued in the mandatory bid currency and that for conversion the official IHVN operational rate of exchange of the day of RFB deadline as stated in Section I: RFB Particulars shall apply. Regardless of the currency of quotations received, the Contract will always be issued and subsequent payments will be made in the mandatory bidding currency above. Rates in bids shall be fixed. Bids with adjustable rates shall be disqualified.
TaxesContract sum shall be subjected to deduction of 5% withholding tax
Payment TermsIHVN will ordinarily effect payment within 2 to 3 weeks after receipt of the goods/services and on submission of payment documentation.
AuditIHVN may conduct an audit of the contract awarded to determine its completeness, efficacy as well as the performance of the supplier which will be used as a basis for the engagement of the vendors for future procurements.
RequirementsAbility to meet delivery targets within IHVN’s specified time period.
Bid ProtestAny Bidder that believes to have been unjustly treated in connection with this RFB process or any Contract that may be awarded as a result of such RFB process may submit a complaint to IHVN Management through postal service using the address provided on IHVN website www.ihvnigeria.org
Responsiveness of BidIHVN’s determination of a Bid’s responsiveness will be based on the contents of the Bid itself. A substantially responsive Bid is one that conforms to all the terms, conditions, and specifications of the bid advert without material deviation, reservation, or omission. If a Bid is not substantially responsive, it shall be rejected by IHVN and may not subsequently be made responsive by the Bidder by correction of the material deviation, reservation, or omission.
Evaluation of BidThe evaluation team shall review and evaluate the Bids on the basis of their responsiveness to the Schedule of Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the bid advert. Absolutely no changes may be made by IHVN in the criteria after all Bids have been received. IHVN reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. Such post-qualification shall be fully documented and, among those that may be listed in the bid advert, may include, but need not be limited to, all or any combination of the following : (a)Verification of accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted; (b)Validation of extent of compliance to the IHVN requirements and evaluation criteria based on what has so far been found by the evaluation team; (c)Inquiry and reference checking with Government entities with jurisdiction on the bidder, or any other entity that may have done business with the bidder; (d)Inquiry and reference checking with other previous clients on the quality of performance on on-going or previous contracts completed; (e)Physical inspection of the bidder’s plant, factory, branches or other places where business transpires, with or without notice to the bidder; (f)Testing and sampling of completed goods similar to the requirements of IHVN, where available; and (g)Other means that IHVN may deem appropriate, at any stage within the selection process, prior to awarding the contract.
Qualification CriteriaGeneral Criteria: The Bidder shall possess the necessary professional and technical qualifications and competence, financial resources, production capability with equipment and other physical facilities, including after-sales service where appropriate, managerial capability, specific experience, reputation, and the personnel to perform the contract. To qualify for a multiple number of lots in a package for which Bids are invited in the Invitation for Bids, The Bidder shall demonstrate having resources and experience sufficient to meet the aggregate of the qualifying criteria for the individual lots Experience Criteria:   a minimum number of years of overall experience in the supply of goods and related services;a minimum production capacity or availability of equipment; and in case of a Bidder offering to supply goods which the Bidder did not manufacture or otherwise produce, the Bidder has been duly authorized by the goods’ Manufacturer or producer to supply the goods. Financial Criteria: Evidence of satisfactory completion of supply of similar goods of value
Award CriteriaPrior to expiration of the period of Bid validity, IHVN shall award the contract to the qualified and eligible Bidder that is found to be responsive to the requirements of the Schedule of Requirements and Technical Specification, and has offered the lowest price or the most reasonable price.
Bank Guarantee for Advanced PaymentAll contractor shall produce a banker’s guarantee or insurance bond prior to request for advance payment from the sum of N2.5m and above. Advance payment request below N2.5m will not be honored by the Institute.
Supplier Code of Conduct  IHVN is committed to working in partnership with our suppliers to realize the full value of our relationships and to positively contribute to our stakeholder communities and the environment. Therefore, the following conducts are expected from our suppliers: In keeping with our commitment to exercising appropriate standards of professionalism and ethical conduct in all business activities, IHVN will not tolerate bribery or corruption in any form, or any breach of its Anti-Bribery Policy.Fraud & Corruption, Gift and Hospitality: IHVN strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of IHVN vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. IHVN’s Anti-Fraud email: [email protected] can be reached at all times to report any foul play at any level.Suppliers are expected to maintain accurate records of their activities and performance that clearly demonstrate compliance with all applicable standards, regulations and IHVN requirements.Suppliers must disclose any personal relationships, economic interest or other ties to their business held by an employee or contractor with IHVN.Suppliers shall provide IHVN with high-quality products and services that meet all applicable quality and demonstrate that they have robust Standard Organization of Nigeria requirements in place. We expect suppliers to immediately report to IHVN of any concerns about product safety.Suppliers shall take appropriate measures to secure and protect all confidential information related to its relationship with IHVN and use it only for the purpose authorized under contractual agreement. This obligation shall remain in force regardless of the status of the business relationship.Suppliers to IHVN shall carry out operations with care for the environment and at a minimum will comply with all applicable environmental laws and regulations.Suppliers shall also comply with any additional category specific requirements regarding the goods or services provided to IHVN, for example our requirements in respect of specification.
  Instructions to Bidding/Requirements  All bids must be in ink or type written; submission in pencil will not be accepted.

All enquiries regarding the proposed application for the above should be addressed to the Deputy Director Procurement/HOD SCM of IHV-Nigeria.

Bids must be properly sealed.All bidders not registered with IHVN must include company profile.All bidders must include copies of tax clearance certificates for the past three years.All bids must provide evidence of at least two similar Jobs made in the past for IHVN/other organizations etc.The bidders must specialize in the supply of diesel with proof Bidders not registered with IHVN must provide proof of registration with the Corporate Affairs Commission (CAC).Bidders not registered with IHVN must show proof of DUNS certification.Bidders not registered with IHVN must provide proof of audited financial statement in the last three years.Bids should be submitted to the head office on or before the date below specified as deadline.Bids will be opened at the expiration of the bid advert. Any quote with percentage/calculation error will be disqualified at the tender meeting.All bidders must indicate their bid validity period as 90 days from the date of this bid’s expiration.As time is of the essence, delivery of service shall be within 6 to 8 weeks from the date of receipt of L.P.O by contractor.  
Note*Bids which must reach us within ten (10) working days from the date of this publication should have the title of the BID written on the “Top Left-Hand Corner” of the envelope.   Please find the Detailed Specifications under annex 1 below.  
Funding AgencyASPIRE Grant
Bid Start Date/ Time20/04/2023         8:00 am
Bid Deadline Date/ Time05/05/2023         10:00 am
  Contact
The Deputy Director Procurement/HOD SCM SCM Department Supply Chain Management Department
Institute of Human Virology, Nigeria
Cadastral Zone COO Plot 62, after BAZE University, off CITEC Road, Abuja-NIGERIA
Tel: +234 (0) 9 4610342, 4610341, Fax: +234 Ext. 4025 Email: [email protected]

Annex 1

S/NDescriptionUOMQTO
1Supply of Diesel (AGO):   The diesel density: 850kg/m3 at temperature of 20 degree CelsiusThe diesel must be pure.Dark/Black colors are not acceptableLiters 33,000